Should you use a freelancer or a proofreading company?


Ever wonder what should be more convenient for you? Should you use a freelancer or a proofreading services or a proofreading company? In the following article, we are going to discuss what will be best for you.

You’ve got a hunch that you’re not getting it quite right (?) Your finger might get excited over the ‘publish’ button and you worry that you may have missed something in your paper, Ph.D. proofreading, blog, article, and newsletter. You may even have been realized that you cannot be great at spelling, sentence structure, and punctuation along with your research abilities.

Proofreader ensure text matches an established style and voice in accordance with your type of document. They check & correct hyphenation and capitalization. They even make sure changes from previous versions have been made accurately, and sometimes check for grammatical errors too. If you have a keen eye for detail, love to read, write, and have experience with creating structured content, perhaps starting your own proofreading business may be great for a second job.

What can be done?

You realize that it might save you a lot of time and steam if someone who actually likes all the things you struggle with edited your writing.

But there are many editors out there how do you even begin to sort through them to find the right one person? Well, you could save the time and effort that will take and use a proofreading company. But can that be the right move for you?

The answer is: it depends.

 Here is what we are analyzing. Let’s check out the factors where we can check whether you should use a freelancer or a proofreading company? Let’s just take a look at the pros and cons of proofreading agencies and freelancers.

Proofreading Companies


  • The Proofreading organization or the Proofreading companies act as a bridge between you and the editor – you won’t need to negotiate the rates.
  • You might even get a package deal.
  • Can have a large variety of editors(No girls, not in different styles and colors) and proofreaders that they can draw on, so they may ‘fit’ you with the right editor for your writing
  • Offer quick transit times
  • Proofreading companies can offer a managed service for you – this saves you time looking for the right editor
  • Can arbitrate with the editor if you are unhappy with the work done by one of them
  • There is a possibility of more attractive rates


  • You have to take the word of the agency about the skills its employees have.
  • You have to necessarily know who has edited your work.
  • You may not be able to engage the same editor for future work.
  • If there is no direct contact with the editors/proofreader those works for you, you can’t develop a working relationship with them.
  • Work can be given to the editors/proofreaders on the basis of availability, rather than suitability.
  • ​Agencies don’t always pay good prices to their freelancers and so can often be an entry point for new editors/proofreaders willing to accept lower pay to gain experience – you may not get the benefit of an experienced professional every time.

When to go for ‘ Proofreading services ‘  :

  • You need a straightforward proofread service and you don’t mind who does it.
  • You just need a service provider who will take care of everything.
  • You have to find out the ONE agency which will work for you
  • You don’t actually need to have a working relationship with a named proofreader.

Now let’s see the other way around:

Freelance Editors/Proofreaders


  • You can find an individual and establish your level of training and experience.
  • They can be cost-effective 
  • You can develop a working relationship with your proofreader for a long time for ongoing work.
  • Many freelancers don’t work conventional office hours and so can provide quick editorial work.
  • They may work at weekends, or even overnight to do the task.


  • ​A freelance editor may charge higher rates than an agency of experience.
  • You can’t entirely trust someone you just mate.
  • An experienced professional, they might be in demand and may not have the capacity when you need them.
  • It may take you longer to find the freelancer who is just right for you or the work!

When to go for ‘Proofreading services’:

  • You or your company must have specific requirements of a proofreader, for example, technical or niche knowledge, evidence of particular training, or membership of a professional body such as the Society for Editors and Proofreaders.
  • You would like to choose your proofreader personally & have a variety of them.
  • You would like to work hand to hand with your proofreader on a regular basis.

There are experienced proofreaders who prefer to out-source their editing work through companies, or those who have a mix of clients from the companies and directly from their own marketing efforts.

At a point, ultimately, which choice you make will depend on several factors. There are many proofreading and editing agencies to choose from, and most of them will offer more personalized service and be more transparent than others. Think carefully about what you need before choosing.


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